Seneschal’s Spotlight: Business Meetings

I wanted to cast a spotlight on our Business Meetings because there are some misconceptions as to their purpose and who is “allowed” to attend. In order to address some of this, I had started including the following paragraph at the end of the information about the next Business Meeting:

The Officers of the Debatable Lands are elected by the membership and is made up of members of the populace, just like you. The Officers are responsible for ensuring that the policies of the Kingdom and Barony are followed and are accountable to the populace of the Debatable Lands. The Business meeting is open to everyone in the Barony and attendance by the populace is encouraged. Have a thought you’d like to share with the Officers? Email seneschal@debatablelands.org.

This is absolutely true. Everyone is invited to attend Business Meetings and everyone is encouraged to do so. Attending gives you the opportunity to understand more about the non-profit business side of the organization and an opportunity for the populace to hold us accountable as Officers.

To give you an idea of what happens at an Officer’s Meeting, here is an annotated version of the general Agenda that we follow for each meeting:

Meeting opens at 8:00 p.m
The Seneschal announces that we are going to get started. This is done as close to 8:00 p.m. as possible. Prior to the Seneschal starting the meeting, they will have already checked off who is in attendance and listed who else is attending the meeting. This is to create a record of which officers have attended, if there are any proxies (which I will explain in a moment), who those proxies are, and to ensure that the record of who attended the meeting is as accurate as possible.

Proxies are someone that is representing the officer for the purpose of the meeting. They would also carry the vote of that officer and cast it appropriately for any known business.

This is a copy of the attendance record for a recent Business Meeting. As you can see, we have run remote sessions in the past, but we have not done that for a while. Look for an announcement about that coming up soon.

Approve Minutes
The Officers of the Barony are responsible for reading the minutes of the previous meeting prior to the next meeting. The minutes are made available prior to the following meeting, at least three days before the meeting. They are posted again the day of the meeting. Anyone attending the Business Meeting should also take the time to review the minutes. This will help give you a sense of context to some of the discussion and will also allow you the ability to ask any specific questions that you may have about what was done in the previous meeting.

Officer’s Reports
Each officer of the Barony then gives a report that is recorded into the minutes. Often when an officer is unable to attend, they will send a pre-written report that is then either read into the minutes or included in the minutes as a cut/paste of what was sent by the officer. This is where we talk about what we’re doing, what plans are coming up, events that have just happened or may be coming up. Anything that pertains to the officer’s area of responsibility.

What about Guilds?
Guilds are defined in Corpora as:
E. Unofficial Entities
In many kingdoms, there are groups in which many people participate but which are not formally recognized by the Society. These can range from highly structured guilds to loosely associated camping groups. Entities that fall into this category can have many names, including but not limited to households, guilds, ships, and clans. Although these entities are not recognized by the Society in any formal way, some kingdoms have awards that can be given to these groups. Because they are not official Society groups, unofficial entities cannot sponsor Society events.

This does not mean that guilds are not important, because they are. This means that guilds are free to structure themselves in any way and are free to engage the populace in whatever way that they believe best serves the populace. It also means that guilds can dissolve or create themselves as needed without paperwork or any official intervention. People who are not members of a guild are in no way restricted from doing any art or science for which there may or may not be a guild for. It’s a learning opportunity like so many things in the SCA. We encourage guilds to report at the Business Meeting, but they must contact the Seneschal prior to the meeting to be placed on the Agenda.

What about Baronial Positions?
These positions include Gold Key, Iron Key, Steward, Signet, Dark Pages Editor, Historian, and Minister of Youth. These are also unofficial positions, some of whom report into the Exchequer because they have Baronial property that must be accounted for and reported on yearly. We also encourage Baronial Positions to report at Business Meeting, but also must contact the Seneschal prior to the meeting to be placed on the Agenda

After Officer’s Reports a number of things may be on the Agenda:
Reports from Guilds and/or Positions
Event Reports – Income generated (or not generated) by any events held since the last Business Meeting. Given by the Exchequer.

Letters of Intent – We choose our Officers by vote. The way to get on the ballot is to send in a letter of intent to the Office you wish to volunteer for, copying the Seneschal. The Seneschal’s office requires a letter to the Seneschal with a copy sent to the Baronage. ANYONE may vote in an election for any position as long as an officer does not call for an Officers Only vote.

Event Bids – Any event bids that you have to bring before the Officers. It is preferred to have event bids at least two weeks prior to the Business meeting so everyone has time to review it and include a link to it in the published agenda. Only members of the Financial committee may vote on the final approval of funding for any event.

Budget Meeting – We hold our annual budget meeting in April of each year and everyone is invited to come and discuss how we are planning to spend money in the barony in the upcoming year. This is also a great place to discuss what kind of fundraisers can be done for the Barony prior to clearing it with the Kingdom Exchequer. Only members of the Financial committee may vote on the final passage (or not) of the budget. BUT everyone may put in a funding request and may engage in the discussion about how Baronial funds are to be spent to ensure that their opinions are heard.

How to know what to vote on?
Our Baronial Policy states:
Unless otherwise stated, decisions of the officers are by consensus of the people attending a scheduled officers meeting at which a majority of the Officers are present. An individual may cast only one vote. Officers may be represented by proxy.  Only the members of the Financial Committee may vote on financial decisions.  Any Officer may call for an Officer Only vote, in which case each Office gets one vote, with a simple majority of the votes cast deciding the issue.

Close Meeting
To close the meeting, someone must move that we vote on closing the meeting, then second it. Then a vote of simple majority is taken and the meeting is adjourned if the majority agrees to it.

So, while this is very long and digs a lot into how we as an organization structure things down to the Baronial level, I hope that I have answered most questions that people may have about attending the Business Meeting. It is a completely open meeting that anyone may attend and you are encouraged to participate in this part of the organization just as you are welcome to participate in any other aspect of the organization.

If you have any questions, or need more information, please contact me, Odriana vander Brugghe at seneschal (at) debatablelands (dot) org.

Harvest Revel – TODAY!!

Join us for a celebration of the autumn at Earl Byron and Countess Sir Ariella’s castle in Wexford (755 Stonegate Dr, Wexford, PA) – TODAY, 3 November 2019. A big thanks to them for opening their home to us again! And what better way to celebrate than thwacking, tossing, singing and PIE! That’s right, we’ll have fighting (heavy and youth), fencing, and thrown weapons. HOWEVER the pumpkin toss must be cancelled this year due to some issues with the launch area on the roof.

There will be our annual PIE contest!

And if you’ve never encountered the Debatable Lands Harvest Revel Meeting PIE contest before – just about anything counts as pie, if you can name it pie…. “Pumpkin roll? Spatially challenged pie. Cookies? Crustless mini-pies. Pork roast? Deconstructed meat pie. Deviled eggs? Cursed baby chicken pies. BRING IT ALL! Here is the link to the details about the Pie Contest (http://debatablelands.org/blog/?p=3987).

SCHEDULE
The current schedule is:
Doors Open at 11am
Thrown Weapons start at 11am
Pie contest runs from noon to 3pm
Choir concert is at 1:45-ish, with a short Court and Barony Meeting announcements to follow.
Fighting (Heavy and Youth) and Fencing will start after announcements, about 2:15ish.

Here’s the Facebook event for the meeting: https://www.facebook.com/events/566290307444855/



Harvest Revel – This Sunday

Join us for a celebration of the autumn at Earl Byron and Countess Sir Ariella’s castle in Wexford (755 Stonegate Dr, Wexford, PA) – THIS SUNDAY, 3 November 2019. A big thanks to them for opening their home to us again! And what better way to celebrate than thwacking, tossing, singing and PIE! That’s right, we’ll have fighting (heavy and youth), fencing, and thrown weapons. HOWEVER the pumpkin toss must be cancelled this year due to some issues with the launch area on the roof.

There will be our annual PIE contest!

And if you’ve never encountered the Debatable Lands Harvest Revel Meeting PIE contest before – just about anything counts as pie, if you can name it pie…. “Pumpkin roll? Spatially challenged pie. Cookies? Crustless mini-pies. Pork roast? Deconstructed meat pie. Deviled eggs? Cursed baby chicken pies. BRING IT ALL! Here is the link to the details about the Pie Contest (http://debatablelands.org/blog/?p=3987).

SCHEDULE
The current schedule is:
Doors Open at 11am
Thrown Weapons start at 11am
Pie contest runs from noon to 3pm
Choir concert is at 1:45-ish, with a short Court and Barony Meeting announcements to follow.
Fighting (Heavy and Youth) and Fencing will start after announcements, about 2:15ish.

Here’s the Facebook event for the meeting: https://www.facebook.com/events/566290307444855/

PIE CONTEST! At the Harvest Revel Barony Meeting 11/3

Pie Pie Pie! Oh boy, what flavor?

Our Barony Annual PIE Contest is on for the Harvest Revel on Sunday 11/3! Who can enter? EVERYONE! And if you’ve never encountered the Debatable Lands Harvest Revel Meeting PIE contest before – just about anything counts as pie, if you can name it pie…. Pumpkin roll? Spatially challenged pie. Cookies? Crustless mini-pies. Pork roast? Deconstructed meat pie. A bowl of apples? Procrastinated Pie. BRING IT ALL! Sweet, savory, and everything in between!

The categories this this for the pie contest are (drumroll…): Signature Pie, Showstopper Pie, and Period Pie 

How does it work? You make a pie, you decide the category (don’t worry, it’s super informal and just-for-fun), we all feast like Confectionary Royalty! Make sure to bring enough or cut it small, since the judges are YOU! Yup, it’s populace vote (tokens in a cup)! Each meeting attendee gets 3 tokens – one vote per category. Gluten free pies always go over well if you are so inclined. The prize is GLORY and your recipe in the ALTHING (and maybe some trinket)!!

Please be mindful of common allergens, and make a note on the provided card if you use them. Folks in the barony are allergic/sensitive to gluten/wheat, nuts of various types, onions and garlic, among other things. Thanks!

Contest will run from noon to around 3pm.

[Here’s the Facebook event for the meeting, if you have Facebook: https://www.facebook.com/events/566290307444855/

Two! Two! Day Two of Counting!

Velcome, Food Lovers, ha, ha, ha!

Image result for image count sesame street

Ve spent last Sunday diligently counting spoons and bowls and forks on TWO of our four shelves. Ve need just a leetle more effort to finish this all up.

Ve can do this with your help on Sunday, October 13th! The start time will be 2 pm and will run to 6 pm. Ve will be taking pictures and deciding if there are any items that can be donated to the Auction of Desirable Things at 12th Night.

There will be chit-chat and cupcakes, so come to offer your opinions about the gadgets and utensils ve have stashed away.

The location is again at Alaric & Elsbeth’s house (address can be found in the dark pages). If there are any questions, please contact us at alaric@pobox.com or elss.of.augsburg@gmail.com.

In Service,

Alaric and Elss

(Did you read this in the Count’s voice? Ha! Ha! Ha!)

Business Meeting Tonight (Additional)

The Business Meeting for the Debatable Lands will be TODAY Wednesday, 2 October 2019 at the Allegheny Unitarian Universalist Church (416 W North Ave, Pittsburgh, PA 15212 – map. From 8p until 10p.

UPDATED Agenda

The Officers of the Debatable Lands are elected by the membership and is made up of members of the populace, just like you. The Officers are responsible for ensuring that the policies of the Kingdom and Barony are followed and are accountable to the populace of the Debatable Lands. The Business meeting is open to everyone in the Barony and attendance by the populace is encouraged. Have a thought you’d like to share with the Officers? Email seneschal@debatablelands.org.



Cancelled: September Food Guild Meeting

September Food Guild Meeting was to have been on Saturday, Sept 21, 1 pm – 3 pm and we were going to visit Restaurant Depot, a members-only chain selling wholesale food, beverages, equipment & supplies for restaurants & bars.

Alas, seems everyone is going to Coronation or is otherwise engaged. As soon as details for the October meeting are finalized, I will post here, there, and everywhere.

YIS, Elss Augsburg

September Food Guild Meeting

Greetings Food Friends!

September Food Guild Meeting:

Saturday, Sept 21, 1 pm – 3 pm

Visit Restaurant Depot, a members-only chain selling wholesale food, beverages, equipment & supplies for restaurants & bars. * You will be able to purchase items if you want! *

https://www.restaurantdepot.com/
86 35th ST, PITTSBURGH, PA 15201

Look for my black SUV parked at the end of the parking lot furthest away from the front door so I will be easy to find. 724-759-3333 if you need help.

Optional:
Meet at DeLuca’s for brunch at 11 am
delucastripdistrict@gmail.com
2015 PENN AVE
PITTSBURGH, PA 15222

Park wherever you can on the street, then come to Deluca’s. I will be waiting outside in a day-glo orange tee shirt to help with finding the place.

Ever wonder how BMDL cooks consistently provide tasty food for such small budgets? The answer is smart shopping! One of the go-to places is Restaurant Depot, where you can get real bargains.

Visit https://www.facebook.com/groups/1127336207449384/ to let me know if you are coming.

Elss Augsburg

Business Meeting Minutes

Thank you to everyone that made time to join us at the meeting last night. The Business meeting just after Pennsic is always in the middle of laundry and re-entry into the real world, so we’re not always at our most motivated.

I would like to congratulate Lady Arthes MacLeod on being re-affirmed as our Baronial Exchequer for another two-year term. It’s nice to know that we’re in good hands for another two years. Thank you for volunteering another two years and for your time and efforts over the last two years.

The next Barony Meeting will be on Sunday, 15 September 2019 at 1:00 p.m. at the Washington Blvd practice site. This is traditionally our newcomer meeting.

The next Business Meeting will be on Wednesday, 2 October 2019 at 8:00 p.m. at Allegheny Unitarian Universalist Church on the North Side.

Minutes from the August 2019 Meeting

Corrected Minutes from the June 2019 Meeting (changes in blue)

Baronial Happenings at Pennsic!

Hello Debatable Lands! We are looking forward to seeing everyone at the Great Pennsic War, happening now! We hope set-up went well, and that you are or will be enjoying yourselves!
~Hilda and Brandubh

For your convenience, here is a list of activities at Pennsic of Baronial interest. (Those reading on the email list may want to click on the link to the blog post for a formatted version.)

Ceremonies and Courts
(Retainers needed, please)

  • Sat, 8/3, 5pm – Muster for Opening Ceremonies at AE Royal, N04. 5:30pm step-off for the procession (on the nose, not SCA time)
  • Sat, 8/3, 6pm – Opening Ceremonies, on the Battlefield by the Castle
  • Sun, 8/4, 5pm Baronial Reception, AE Royal
  • Sun, 8/4, around 7pm-ish, Baronial Court, AE Royal
  • Tues, 8/6, 5pm, muster for Kingdom Court, AE Royal
  • Tues, 8/6, 6pm, Royal Court, Great Hall (note that there will probably be other Royal Courts throughout the War)
  • Thurs, 8/8, 8pm, AEthelmearc Party, AE Royal
  • Fri, 8/9, after the battle (2pm-ish?) Closing Ceremonies, Battlefield

Known World Baronial Champs Events
(come cheer your champs!)

  • Sun, 8/4, 1pm-3pm, KW Baronial Archery Champs – yay, Kathryn!
  • Tues, 8/6, 12pm – 3pm – KW Baronial Youth Fighting Champs – yay, Xavier, Bree, and Ethan!
  • Tues, 8/6, 1pm-3pm – KW Baronial Thrown Weapons Champs – yay, Duncan!
  • Wed, 8/7, 9am-12pm – KW Baronial Heavy Combat Champs – yay, Bors! Blue and White lists
  • Wed, 8/7, 12pm – 3pm – KW Baronial Rapier Champs – yay, Jorundr! Blue and White lists.

Parties, Performances, and Other Happenings

  • Sun, 8/4, 5pm Baronial Reception and Court (7pm-ish), AE Royal , link to FB event:
    https://www.facebook.com/events/687736711654599/ , and see also www.debatablelands.org.
  • Sun, 8/4, 9pm-ish, Baronial Bardic Circle in Memory of Rachmiel, Debatable Lands Camp, N10, Fletcher Rd , Link to FB event https://www.facebook.com/events/556713591526472/
  • Mon, 8/5, 5:30 – 7:30pm, Childrens Party, AE Royal
  • Mon, 8/5, 7:30pm – Debatable Choir performance, Performing Arts Pavilion
  • Mon, 8/5, 9pm, I Genesii performance, Performing Arts Pavilion
  • Tues, 8/6, 9pm, Count Jehan’s Golden Jubilee, AE Royal
  • Wed, 8/7, 3pm, Baronial Brewers Guild Meeting, Polyhymnia (Debatable Lands subcamp, N10, corner of Cariadocs and Chandlers)
  • Wed, 8/7, Seven Pearls Dinner (closed party, but volunteers for cooking and serving needed – dinner provided, contact Hilda for details)
  • Thurs, 8/8, 8pm, AEthelmearc Party, AE Royal
  • Fri, 8/9, 10am-4pm, AE Royal Teardown (please volunteer an hour or two)
  • Say, 8/10, 12pm-6pm, Baronial Camp Teardown

Order Meetings, Seneschal and Exchequer Meetings, War Points, and other Activities of Interest in the Kingdom can be found on the AE Periscope:
http://aethelmearc.org/ae-pennsic-xlviii-periscope/